Full Research Proposal Dutch - Russian Scientific Co-operation Rambler's Top100
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FULL RESEARCH PROPOSAL DUTCH - RUSSIAN SCIENTIFIC CO-OPERATION

Details of completion & protocol

The Hague, June 2001

1. Background of the Russian - Dutch Scientific co-operation

The Dutch - Russian scientific co-operation programme was established in 1992 shortly after the important political and economic changes in the former Soviet Union. It was recognised by the ministry of Education, Culture and Science and by NWO that a bilateral co-operation programme would have a positive effect both on science in the Russian Federation and in the Netherlands. The programme is executed under a Memorandum of Understanding signed on ministerial level by the Netherlands and by the Russian Federation. In January 2001 a new MoU will be signed after the very positive international evaluation of last year that will secure the implementation of the programme for another three years. Each year a so-called "Mixed Committee" will assign the scientific priority areas.

The programme, as described in the "Memorandum of Understanding", is designed to serve several purposes:

  • establishing structural long term collaborative relationships in the field of science, technology and higher education that are of mutual advantage to both countries,
  • to further the participation of Russian science in relevant international scientific networks and,
  • to help eminent Russian groups continue their research and their existing contacts with Dutch scientists under the very restrictive financial conditions after the fall of the Soviet Union.

This 2001 selection round for the Dutch - Russian programme is limited to joint projects in the following scientific areas (priority areas):

  1. Risk analysis research, including industrial safety.
  2. Hydrometeorology and coastal systems, including river systems.
  3. Neuropsychological and neurolinguistic research.
  4. (Multidisciplinary) Research in arts and culture.
    • Scientific basis for conservation and restoration techniques of paintings.
    • Scientific disclosure and assessment of collections.
    • Cultural heritage in the field of Dutch-Russian relations: Dutch-Russian interaction and mutual influence in the area of Arts and Culture.

2. Application procedure

In this section the application procedure shall be explained. We will elaborate on the form that is required for a successful application and the way your application is evaluated. Finally, the time schedule for submitting and evaluation will be described.

Typical projects have duration of two to three years and a budget amounting to about NLG 150.000 to NLG 250.000 for the total duration of the project.

2.1. Evaluation procedure

During Spring this year, the new scientific priority areas were announced and during June and July the Russian - Dutch scientific co-operation is open for the submission of the Full Research Proposals with a deadline of 13 August 2001. This form can be downloaded from the NWO website http://www.nwo.nl/nwo/subsidiewijzer/internationalesubsidies/rusland

Apart from the assessment of the scientific merits of your proposal and budget controlling by independent peer review, your proposal will be checked on some administrative criteria:

  • adherence to priority area,
  • presence of mutual scientific and/or societal relevance,
  • by preference existence of prior research co-operation,
  • strong involvement of young scientists,
  • substantial regional spreading of Russian partners,
  • formation of networks/future co-operation.

When you have submitted a FRP you will receive a confirmation of your application at the end of August. During September to December the peer review process will be held. During this period two or three independent scientific referees both in the Netherlands and in the Russian Federation will evaluate your proposal. You will be informed and able to respond to their findings. Finally, in January the successful candidates will be selected based on the input of the peer review process by a NWO committee and you will be notified.

2.2. Time schedule

The time schedule of the aforementioned procedure is shown below:

Stage June July Aug Sept Oct Nov Dec Jan
Application x x            
Confirmation     x          
Peer review period       x x x x  
Grant allocation               x

3. Filling out the Expression of Interest form

This section deals with the actual completion of the form and will lead you through each question.

3.1. Word protected forms

This form has been made up as a so-called protected form. This form has been made in WORD 95 and are no different from ordinary WORD documents except for two aspects:

  • you can not change the lay-out of the document
  • text input is restricted to a certain amount of characters and designated sections

You can move around in the document by using the TAB key or the Up-or Down arrow keys and each section that can be filled out will show a black box when you enter it. Then you can start typing. Continue to the next question using the Tab key. After completing the form you can simply save the document and send it as a WORD attachment using e-mail.

3.2. The questions

This section goes into the questions of the Full research Proposal (FRP) form.

3.2.1 question 1

With this question you are asked to assign your project to one of the scientific priority areas. Projects that cannot be assigned to these areas are not eligible for participation. You can select a priority area by clicking on the box and you will see a drop-down menu appear. From this menu you can select the appropriate scientific field by clicking on it.

After having selected your scientific field you can enter into the next question by pressing the TAB key or the Arrow-Down key.

We are aware of the fact that some projects may be of a multi-disciplinary nature and that it is sometimes more appropriate to assign the project to two priority areas. In this case, we ask you to assign the project to the priority area that fits your project the best or to submit your project also under the other relevant priority areas.

3.2.2 question 2

Here you can insert the title of your project under which it will be registered. There is a maximum input on this field of 200 characters, about 30 words. So be sure to choose a brief and clear title for your project. Use the TAB or Arrow key to continue.

3.2.3 question 3 to 4

For communications purposes, please give the names of two principal participators who will represent the Dutch and Russian research group. All letters or correspondence in the framework of the Dutch - Russian scientific co-operation will be directed to the Dutch principal scientist. Please add all the necessary address information. You can move around the various fields by using the TAB or Arrow keys.

3.2.4 question 5

Question nr. 5 asks for the duration and starting-date of your project. The maximum duration for a project in this framework is 36 months. The NWO support cannot start before the grants have been awarded (January 2002).

3.2.5 question 6

In question nr. 6 you are asked to give a short summary on the project. There is a maximum input on this field of 3200 characters, about 400 words. If you reach the maximum, you will not be able to add characters or you are about to type outside the area of the box and the input will not be printed. So please use the space inside the field box efficiently.

3.2.6 question 7

In question nr. 7 you are asked to give evidence of the serious involvement of young scientists into the project (see also question nr. 10). This is one of the administrative requirements for the Dutch - Russian scientific co-operation.

3.2.7 question 8

Question nr. 8 deals with the formation of networks or the development of relations between Russian and Dutch scientific institutions or scientists.

3.2.8 question 9

One of the administrative criteria is that the project is by preference a continuation of an existing scientific co-operation. Please describe in this section, if any, how the previous co-operation took form and mention some recent results.

3.2.9 question 10

This question is self-explanatory.

3.2.10 questions 11, 12, 13, 14 and 15

Questions 11, 12, 13, 14 and 15 deal with the substance of your proposal.

3.2.11 questions 16, 17, 18 and 19

As often several institutes are involved in the cooperation and salary suppletions are a substantial part of the budget, insight into the composition of groups/institutes is requested.

Questions 16, 17, 18 and 19 are relevant for this part; please f ill in the boxes where appropriate.

3.2.12 questions 20, 21, 22, 23, 24 and 25

These questions relate to the financial aspects of your proposal. Please note the following:

  1. Travel and subsistence. Here you can specify the amount of the grant that will be spend on travel and subsistence in the framework of the project. Specify for Russian and Dutch group.
  2. Personnel costs. Please indicate here the amount of salary supplements and individual grants that are to be declared. Salary costs for or appointments of Dutch participants cannot be subsidised from this grant. Specify for Russian group.
  3. Equipment and consumables. Please specify how much of the grant will be spent on equipment and consumables in the framework of the project. The Dutch partner is eligible for support for the purchase of small equipment and consumables if these are essential for the execution of the project. Specify for Russian and Dutch group.
  4. Young scientists. In this programme, the involvement of younger scientists (< 35 years) is greatly valued. In particular these younger scientists should be given opportunities to participate in the co-operation and get training abroad. Please specify the part of the grant that will be allocated specifically to younger scientists (both Russian and Dutch).

Please fill in the fields of the table (just numbers please) while taking the following into consideration:

  • Awarded grants vary from NLG 150.000 to a maximum of NLG 250.000
  • At least 15 percent of the grant should be allocated to young scientists
  • 70 percent of the grant should be allocated for the Russian group
  • Subsistence costs for visiting scientists will be paid up to NLG 250 per day or NLG 4500 per month
  • no personnel costs can be declared on behalf of the Dutch group
  • Per Russian participating institute one group leader and up to two key researchers may receive salary supplements. A group leader may receive a maximum grant of NGL 500 per month, a key researcher NGL 250 per month. Young scientists are eligible for a maximum individual grant of NLG 100 per month.
  • Expenses for subsistence of young scientists will be paid up to a maximum of NLG 2000 per month

You can move around in the table using the TAB or Up-Down arrow keys.

3.2.13 questions 26

Question 26 enables you to add any information that you feel is relevant for the evaluation of your project. Please take into account that a maximum of about 300 words was put on this field.

3.3. Submitting the Full Research Proposal

Submitting the Full Research Proposal should take place prior to the 13 th of August and consists of two actions:

  1. Please e-mail the FRP as a WORD attachment to NWO and 2 hard copies (for the Russian scientists) to the RFBR (Russian counterpart of NWO):
    NWO: marsimina@nwo.nl
    RFBR: For the Russian scientists:
    Address:International Relations Department
    Russian Foundation for Basic Research (RFBR)
    32a Leninsky prosp.
    Moscow 119991
    The Russian Federation
  2. Please sign the front-page of the Full Research Proposal (both the Dutch and Russian leader) and send it to:
    Ms. Lola Marsimina, NWO International Relations
    P.O. Box 93138
    2509 AC The Hague, The Netherlands
    Tel: + 31 70 3440855730
    Fax: + 31 70 3472623

   
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